From DOTO to division order to monthly check — the revenue side of the land function. Decimal interest calculation, owner setup, suspense management, owner relations, 1099 reporting, and unclaimed property escheatment.
Division order administration is one of the highest-volume, most owner-facing functions in the land department. We handle the full lifecycle — DOTO review, DOI calculation, division order preparation and distribution, transfer orders, owner change-of-address, suspense management, owner relations call handling, 1099 reporting, and unclaimed-property escheatment.
DOTO to DOI to division order distribution. New-well, new-owner, new-unit setup.
Transfer orders, address changes, suspense, owner inquiries, and ongoing maintenance.
1099s, severance tax reporting, ad valorem, and unclaimed-property escheatment by state.
The Division Order Title Opinion sets the title rights of every interest owner in the unit. We review the DOTO, reconcile it to lease and conveyance records, and reduce it to the decimal interest (DOI) for every owner across every product stream.
DOTO and supplemental DOTO review and abstracting · DOI (decimal interest) calculation across royalty, ORRI, NPRI, and working interest · Tract participation factor (TPF) verification · Net mineral acre (NMA) and net royalty acre (NRA) reconciliation · Product-specific DOI: oil, gas, condensate, NGL, plant products · Owner-by-owner DOI summaries for internal review
The division order itself is the instrument signed by each owner authorizing the operator to pay revenue on the stated DOI. We prepare, distribute, track, and follow up on division orders for every new unit and every ownership change.
Division order drafting under your form (NADOA Model Form 95 or custom) · Bulk mailing with return envelopes and cover letters · Owner-by-owner status tracking with returned, signed, in-suspense flags · Follow-up on unreturned division orders with reminder mailings and phone outreach · Texas DO Statute compliance (Tex. Nat. Res. Code § 91.402 et seq.) · Louisiana DO administration under Louisiana’s payment statutes
Owners die, sell, gift, divorce, and otherwise change. Every change has to be researched, documented, and reflected in the operator’s DOI before the next check cycle. We process transfer orders at high volume with full documentation.
Probate and estate-based transfers (decedent owners) · Recorded mineral and royalty deed transfers · Divorce decrees and spousal property transfers · Trust transfers and beneficiary distributions · Corporate and LLC ownership changes · Bankruptcy and judgment-based transfers · Transfer documentation review (deeds, court orders, trust instruments) · DOI recalculation and division order issuance for new owners
Working interest owners get billed for their share of costs and credited with their share of revenue. We handle JIB setup at new-well stage and ongoing JIB administration.
JIB owner setup with billing decimal and contact information · AFE-to-JIB linkage and cost allocation · JIB statement review for partner audits · Cash call, default notice, and forfeiture coordination per JOA · Netting of working-interest revenue against billed costs · COPAS accounting procedure compliance
Mineral and royalty owners call. They want to know where their check is, why it’s smaller this month, why they got a 1099 for an amount they don’t recognize. We handle the calls.
Inbound call handling with documented call notes · Outbound owner outreach for missing addresses or unreturned division orders · Email and written correspondence response within SLA · Owner statement explanations and revenue inquiries · 1099 explanations and corrections · Dispute and complaint escalation handling · Spanish-language owner relations support
Revenue gets suspended when title isn’t clean, when owners can’t be located, or when there’s a pending dispute. Suspense buckets need active management or they grow forever.
Title-based suspense identification and curative coordination · Address-unknown suspense and skip-tracing campaigns · Dispute suspense with file documentation · Minimum-balance suspense per state law thresholds · Suspense aging reports and active-cure workflows · Suspense release upon curative completion · Texas DO Statute interest accrual on improperly suspended funds
Every royalty owner who receives more than the IRS threshold gets a 1099-MISC each January. We run the full 1099 cycle — data extract, owner-data validation, distribution, e-file with IRS, and B-notice handling.
1099-MISC preparation for royalty and ORRI owners · 1099 distribution by mail and electronically · IRS FIRE system e-filing · State-level 1099 filing per applicable state law · W-9 collection campaigns for missing TINs · B-notice (CP2100) and 972CG penalty notice handling · Backup withholding setup and remittance · 1099 reissuance and correction
Mineral royalty suspense that stays unclaimed past the state’s dormancy period gets escheated to the state. We run escheatment compliance — due-diligence mailings, state-specific reporting, and reclaim handling when owners later surface.
Multi-state unclaimed property compliance (TX, LA, OK, NM, AR, etc.) · Dormancy period tracking and escheat-trigger reporting · Due-diligence mailing campaigns prior to escheatment · State-specific NAUPA-format reporting · Texas Comptroller unclaimed property reporting · Reclaim handling for owners who later surface · Audit defense for state unclaimed-property audits
State severance and production taxes are filed monthly or quarterly by the operator. We support the data extract, reconciliation, and audit response for these filings.
Texas RRC severance tax (oil and gas) reconciliation · Louisiana severance tax filings (LDR) · Oklahoma gross production tax filings (OTC) · High-cost gas exemption support (Texas Tax Code § 201.057) · Tight gas and inactive well exemptions · Audit response for state severance tax audits
Sophisticated mineral owners and royalty companies audit operator payments. We support the operator through royalty and revenue audits — producing the documentation, reconciling differences, and negotiating settlements.
Audit-package preparation under audit clauses in the lease · Production volume and price reconciliation · Post-production deduction documentation · Index pricing and gas marketing arrangement support · Audit settlement negotiation and final letter · NARO and AAPL-aligned audit best-practice compliance
First production requires a crude or gas purchase contract, a connection notice to the purchaser, and a measurement and settlement protocol. We help coordinate the land-side handoff to marketing and first purchasers.
First purchaser connection notices and Texas RRC P-15 filings · Crude oil and natural gas purchase contract review · Gas balancing setup and balancing-statement administration · Gas plant statements and NGL allocation · Take-or-pay and minimum-volume commitment tracking
Division order analyst · division order administration · DOTO review · division order title opinion · DOI calculation · decimal interest calculation · NADOA Model Form 95 · Texas Division Order Statute · Tex. Nat. Res. Code 91.402 · transfer order · ownership change · estate transfer · probate transfer · trust transfer · mineral deed transfer · joint interest billing JIB · AFE-JIB linkage · COPAS accounting · cash call · owner relations · mineral owner inquiry · suspense management · revenue suspense · title suspense · address-unknown suspense · 1099-MISC oil and gas · FIRE e-file · B-notice · backup withholding · unclaimed property escheatment · NAUPA reporting · Texas Comptroller unclaimed property · severance tax · gross production tax · high-cost gas exemption · royalty audit · post-production deductions · NARO audit standards · gas balancing · first purchaser P-15.
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